Medical equipment asset tagging and electronic reporting

A complete asset register without the spreadsheet

Most care homes and hospitals know roughly what equipment they have. Far fewer can say exactly how many beds, hoists, slings and chairs are on site, where each one is, and when each was last serviced or inspected. That gap is how service dates get missed and equipment goes missing.

Shepherd's asset tagging system closes that gap as part of your normal servicing. It's our own bespoke barcoding and reporting system, built for the equipment we look after.

How it works

1. Tag: On our first visit, the engineer attaches a unique barcode to each item and records its type, make, model, serial number and location.
2. Scan: On every later visit, the engineer scans each barcode and records the service or inspection carried out, its result and any recommended repairs.
3. Report: After each visit, you receive a bespoke electronic report and an updated asset list, giving you a transparent audit history for every asset. You can also log in to our system at any time to pull your own service reports.

Your reports, online

Once a visit is complete, you don't have to wait for us to send anything. Log in to our system and download your service reports, your up-to-date asset list or the full history of any item, whenever you need them for an audit, an inspection or a budget meeting.

What you get

• An accurate asset register: what you have, where it is and what condition it's in
• Service history per item: every service, LOLER examination and repair, dated and recorded
• Clear recommendations: repairs and replacements flagged item by item, so you can plan budgets
• Location records: updated each time an item is scanned, down to room level
• Evidence for inspections: a complete maintenance history ready for CQC inspectors, auditors and insurers

Better decisions, lower costs

Once every asset has a history, patterns become obvious: equipment that's under-used, models that keep failing, and items that cost more to repair than to replace. That helps you make informed decisions about purchasing, reduce losses and avoid buying equipment you already have.

Asset tagging in Hampshire and across the UK

From our base in Lee-on-the-Solent we tag and register equipment for care homes, hospitals and multi-site groups across Portsmouth, Southampton, Fareham, Gosport, Winchester and Basingstoke, as well as West Sussex and Dorset, and for contract clients across the UK.

Built into your servicing contract

Asset tagging is recommended for all rolling servicing contracts and works alongside our LOLER inspections and bed servicing, with no separate system for your staff to learn. It's included on your quote, so you know exactly what you're paying for.

The easiest way to start is a free on-site survey: we'll record what you have and show you what a tagged, reported asset register looks like for your site.